Employees’ Provident Fund Organisation

The Employees’ Provident Fund Organisation (abbreviated to EPFO), is an organization tasked to assist the Central Board of Trustees, Employees’ Provident Fund a statutory body formed by the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952 and is under the administrative control of the Ministry of Labour and Employment, Government of India.[1]

EPFO assists the Central Board in administering a compulsory contributory Provident Fund Scheme, a Pension Scheme and an Insurance Scheme for the workforce engaged in the organized sector in India. It is also the nodal agency for implementing Bilateral Social Security Agreements with other countries on a reciprocal basis. The schemes cover Indian workers as well as International workers (for countries with which bilateral agreements have been signed. As of now 19 Social Security Agreements are operational).[2] It is the largest social security organisations in World in terms of the number of covered beneficiaries and largest in India interms of the volume of financial transactions undertaken.[3] The EPFO’s apex decision making body is the Central Board of Trustees (CBT).[4][5]

On 1 October 2014, Prime Minister of India Narendra Modi launched Universal Account Number for Employees covered by EPFO to enable PF number portability.[6]

The total assets under management are more than ₹11[7] lakh crore (US$157.8 billion) as of 2018 .

Origin of the Scheme

The question of providing for the future of industrial workers after their retirement or for their dependents, in the event of their premature death, engaged the attention of the Central Government for a long time. The first Provident Fund Act passed in 1925 for regulating the provident funds of some private concerns was limited in scope. In 1929 the Royal Commission on Labour stressed the need for formulating schemes for instituting provident funds for industrial workers. In the Indian Labour Conference held in 1948, it was generally agreed that the introduction of a statutory provident fund scheme for industrial workers might be undertaken. To test such a scheme in a restricted field the Coal Mines Provident Fund Scheme was launched in 1948. The success of this Scheme led to the demand for its expansion to other industries.

Accordingly, close of the year 1951 witnessed the promulgation of the Employees’ Provident Funds Ordinance. The Ordinance promulgated on 15 November 1951 was replaced by the Employees’ Provident Funds Act, 1952 which extended to the whole of India except Jammu and Kashmir. The Employees’ Provident Funds Scheme, 1952 framed under section 5 of the Act was brought into force by stages and was enforced in its entirety by 1 November 1952.

Provident Fund

The Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 came into effect on 4 March 1952. Six industries namely 1.Cement 2. Cigarettes 3.Electrical,mechanical or general engineering products 4.Iron and Steel 5. Paper 6. Textiles (made wholly or in part of cotton, wool or jute or silk, whether natural or artificial) came under implementation of the Act w.e.f 1,November,1952. The organisation is administered by a Central Board of Trustees, composed of representatives of the Government of India, State governments, Employers and Employees. The board is chaired by the Union Labour Minister of India. The Chief Executive of the EPFO, the Central Provident Fund Commissioner, reports to the Union Labour Minister through the Secretary of Labour and Employment in the ministry. The headquarters of the organisation is in New Delhi.

The Constitution of India under “Directive Principles of State Policy” provides that the State shall within the limits of its economic capacity make effective provision for securing the right to work, to education and to public assistance in cases of unemployment, old-age, sickness & disablement and undeserved want. The EPF & MP Act, 1952 was enacted by the Parliament of India and came into force with effect from 4 March 1952 as part of a series of legislative interventions made in this direction. Presently, the following three schemes are in operation under the Act:

  1. Employees’ Provident Fund Scheme, 1952
  2. Employees’ Deposit Linked Insurance Scheme, 1976
  3. Employees’ Pension Scheme, 1995 (replacing the Employees’ Family Pension Scheme, 1971)

Retirement fund body EPFO on 21 February 2018 lowered the rate of interest on employees provident fund to 8.55% for 2017-18,[8] from 8.65%[9] in the previous fiscal.


The EPFO has the dual role of being the enforcement agency to oversee the implementation of the EPF & MP Act and as a service provider for the covered beneficiaries throughout the country.

The Act is administered by Central Board of Trustees, EPF a Statutory Board constituted by the Central Government under Section 5A of the Act. The CBT, as the Board is informally called, consists of a Chairman, a Vice Chairman, 5 Central Government Representatives, 15 State Government Representatives, 10 Employees’ Representatives, 10 Employers’ Representatives with Central P.F Commissioner and the Member Secretary to the Board. The Executive Committee of the CBT is constituted from among the members of the CBT to assist the Central Board in discharge of its function related to Administrative matters.

The officials of the organization in the Cadre of Commissioners are appointed by the Central Board under Section 5D for efficient administration of the Act and Schemes. To this end, the Commissioners of the Organization are vested with vast powers under the statute conferring quasi-judicial authority for assessment of financial liability on the employer, search and seizure of records, levy of damages, attachment and auction of a defaulter’s property, prosecution and arrest and detention of defaulters in civil prison etc.

Administratively, the organization is divided into zones which are headed by an Additional Central Provident Fund Commissioner. At present, there are 10 Zones across the country. Further below, the states have either one or more than one Regional Offices headed by Regional Provident Fund Commissioners (RPFC) (Grade I) which are again sub- divided into Sub-Regions headed by Regional Provident Fund Commissioners (Grade II). To assist them are Assistant Provident Fund Commissioners looking after the enforcement of the Act and Schemes. Many districts in the country have district offices where an assistant provident fund commissioner is stationed for implementation of the scheme and attend to grievances.

The total manpower of the EPFO is at present more than 20000 including all levels. The Commissioner cadre numbering 815 are recruited directly, competitively, through the Union Public Service Commission of India as well as through promotion from lower ranks. Subordinate Officers (Enforcement Officers/Accounts Officers) are also recruited directly in addition to promotion from the staff cadre of social security assistants.

Universal Account Number (UAN)

UAN is Universal Account Number. The UAN is a 12-digit number allotted to employee who is contributing to EPF will be generated for each of the PF member by EPFO. For example, 111222333444. The UAN will act as an umbrella for the multiple Member Ids allotted to an individual by different establishments and also remains same through the lifetime of an employee. It does not change with the change in jobs. The idea is to link multiple Member Identification Numbers (Member Id) allotted to a single member under single Universal Account Number. This will help the member to view details of all the Member Identification Numbers (Member Id) linked to it.

The Major benefit of UAN or Universal Account Number will include easy tagging of multiple Employee’s Provident Fund Member Id under a single number, thus reducing the confusion. The UAN will help in easy transfer and withdrawals of claims. Along with this services like Online Pass-Book, SMS Services on each deposit of contribution and Online KYC Update can be provided on the basis of UAN number.

There are new UAN portal start to check your EPF balance and nowadays all the details like how to check UAN status,[10] download UAN EPF passbook,[11] check EPF balance,[12] provident fund claim and many more facility provided by new UAN portal.

EPFO has now started to provide the refund of Administrative charges if all the KYC details are updated for all employees.[13] This incentive program is announced for the Year 2016-2017.

The member who is unable to withdraw PF for any reason can withdraw without consent of employer. They can submit FORM 19 for EPF (Employees Provident Fund) and FORM 10C for EPS (Employees’ Pension Scheme) with any of the following officials attestation to EPFO office in which their EPF account is maintained and [14]

Universal Account Number or UAN provided by EPFO is mainly used to track PF balance and PF claim status. Then, you have to activate this by visiting nearest EPFO office. You will not be able to track your PF status and balance without activation [15]

  • Any gazetted officer
  • The Magistrate
  • The Post/ Sub Post master
  • President of the Village Union
  • President of the Village Panchayat where there is no Union Board
  • Chairman/ Secretary/ Member of the Municipal/ District Local Board
  • Member of the Parliament or Legislative Assembly
  • Manager of the Bank in which your savings Bank Account is currently maintained
  • Head of Educational Institution which is recognized by Government
  • Any authorized official, as may be approved by the commissioner

PF Forms

PF Form Description
Form 1 Para 27 Exemption from Operation of the Scheme[16]
Form 2 Para 33 & 61(1) Nomination and Declaration Form for Un exempted/Exempted Establishment[17]
Form 3 Paras 35 & 42 Contribution Cards for unexempted establishments[18]
Form 4 Para 35 and 42 Contribution card for employees other than monthly paid employees[19]
Form 10 paragraph 36(2)(a) & (b) Return of Members leaving service during the month[20]
Form 11 Para 34 Declaration by a person taking up employment in organisation with EPF[21]
Form 20 Form for claiming PF of a minor/deceased member[22]
Form 19 Para 72(5) Form for claiming PF dues[23]
Form 31 Application for Advance[24]
Form 10C PF withdrawal form for old citizens- Pension Scheme[25]
Form 10D Fund Pension Scheme Application Form[26]
Form CCF EPF Composite Claim Form for withdrawal (replaces earlier form 19, Form 10C, Form 31)[27]
Online Registration and Filing of Form 5A Common registration for EPFO and ESIC on Shram Suvidha Portal[28]

Longevity risk

In March 2018, Union Cabinet claimed that almost 84 million EPFO subscribers did not have birth dates and that father’s name was missing in 110 million accounts.[citation needed]

Critics asserted that such excuses were turning common to cancel pension and other annuity schemes without any legal backlash, riot or even public debate. The underlying cause is believed to be unfunded or underfunded risk through longevity swap transactions.[citation needed]


  1. ^“EPFO data shows 9.73 lakh jobs created in September, highest in past 13 months”. www.businesstoday.in. Retrieved 16 December 2018.
  2. ^“EPFO — International Workers”. www.epfindia.com.
  3. ^“About Us”. Employees’ Provident Fund Organisation. Archived from the original on 23 May 2013. Retrieved 5 June2013.
  4. ^PTI (18 March 2016). “Interest rate on Public Provident Fund cut to 8.1% from 8.7%”. The Economic Times. Retrieved 18 March2016.
  5. ^PTI (18 March 2016). “EPFO to invest more in government bonds amid corporate loan defaults”. The Economic Times. Retrieved 18 March 2016.
  6. ^“PM Narendra Modi unveils labour reforms; launches Universal Account Number for employees”. The Economic Times. 16 October 2014.
  7. ^https://www.livemint.com/Opinion/6jzfNVhkR9pGb9cQ47EYmM/There-is-a-need-for-NPS-and-EPFO-to-shape-up.html
  8. ^“EPFO Declares 8.55% interest Rate for 2017-18”. Naya India. 21 February 2018.
  9. ^“EPFO cuts interest rate to 8.55% for 2017-18 from 8.65% for 2016-17”. The Economic Times. 22 February 2018.
  10. ^“uan Registration & activation status procedure”. epfuanlogin. 30 April 2018.
  11. ^“3+ ways to know your EPF Balance with uan & mobile”. epfuanlogin.com. 30 September 2018.
  12. ^“pf transfer withdrawal process -TDS”. epfuanlogin. 30 April 2018.
  13. ^“EPFO UAN Member portal Login registration features passbook etc – UAN Login Unified Portal UAN Member portal login”. UAN Login Unified Portal UAN Member portal login.
  14. ^https://www.epfuanlogin.com/download-uan-card/ Download UAN Card
  15. ^https://surejob.in/check-pf-balance.html/ withdraw PF
  16. ^“Exemption from Operation of the Scheme”. Retrieved 1 June2016.
  17. ^“Nomination and Declaration Form for Un exempted/Exempted Establishment”. Retrieved 1 June 2016.
  18. ^“Contribution Cards for unexempted establishments”. Retrieved 1 June 2016.
  19. ^“Contribution card for employees other than monthly paid employees”. Retrieved 1 June 2016.
  20. ^“Return of Members leaving service during the month”. Retrieved 1 June 2016.
  21. ^“Declaration by a person taking up employment in organisation with EPF”. Retrieved 1 June 2016.
  22. ^“Form for claiming PF of a minor/deceased member”. Retrieved 1 June 2016.
  23. ^“Form for claiming PF dues”. Retrieved 1 June 2016.
  24. ^“Application for Advance”. Retrieved 2 June 2016.
  25. ^“PF withdrawal form for old citizens- Pension Scheme”. Retrieved 2 June 2016.
  26. ^“Fund Pension Scheme Application Form”. Retrieved 2 June2016.
  27. ^“EPF Composite Claim Form Form”.

Ofer Abarbanel – Executive Profile

Ofer Abarbanel online library

Ofer Abarbanel online library

Ofer Abarbanel online library